With my ideas, I like to explore new territories. At home and abroad | Pepperl+Fuchs career portal

Executive Secretary

06/08/2022

Singapore Administration

You want to make your ideas reality …
… and extend your limits at the same time?

Then you've come to the right place! We can offer you plenty of space for your ideas, excellent development possibilities and exciting challenges.

In automotive production, water treatment plants or chemical systems - around the world, electronic sensors and automation components by Pepperl+Fuchs guarantee smooth and safe operations. We know that dedicated and highly motivated employees are crucial to our success. As we want to continue growing, we hope to find, as soon as possible, for our subsidiary in Singapore an

Executive Secretary

Job Purpose:

  • Provide full spectrum of secretarial and administrative support to the Managing Director + Director of Operations, Singapore
  • Provide full spectrum of secretarial and administrative support to the Managing Director + Director of Finance, APAC
  • In addition, this role will also provide seamless support in areas of:
    • Employee Travel management
    • Office Administration management
    • Accommodation management of visitors
    • Support corporate secretarial / statutory matters for Pepperl+Fuchs Asia Pte Ltd and APAC entities, including corporate insurances
    • Corporate event/meeting organization (including Town Hall Meetings), if required

Major Accountabilities:

  • Handling highly confidential documents and information
  • Work well within the Secretaries / Aligned Team among all Secretaries
  • Work well with other departments – HR, Accounts, Facilities, IT, Manufacturing, Sales
  • Management and maintenance of the calendar, meetings and appointments
  • Prepare/ update/ maintain reports, schedules, presentations and other materials
  • Organization of management meetings and meeting minutes taking
  • Manages the Managing Director + Director of Operations, Singapore travel and expenses claims
  • Manages the Managing Director + Director of Finance, APAC travel and expenses claims
  • Make reservations and arrangements for various events, including travel itineraries
  • Preparation of correspondence as well as drafting letters, memorandums, etc.
  • Handle and screen incoming telephone calls, take messages and receive visitors when necessary
  • Respond to queries for information, where appropriate
  • Make reservations and arrangements for various events, including travel itineraries
  • Coordinate all travel arrangements for senior management including hotel and flight bookings, travel approvals, visa/ passport arrangement and requirements
  • Handle general office administration support
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Protect soft-copy e-sign documents
  • Meeting Room Management
  • Track and support any corporate secretarial and statutory matters for Pepperl+Fuchs Asia Pte Ltd and APAC region as required
  • Consolidate and tracking of corporate insurance matters as required
  • Other duties as per assigned

Key Performance Indicators

  • Spending within the budget
  • Internal Customer Feedback / MDs Feedback / Secretarial Feedback
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Project Achieving, if applicable

Ideal Background

Education

  • Min. Bachelor's Degree in business administration or relative field

Experience and Attributes:

  • Min 5 years of executive secretarial and administrative experience supporting senior management
  • Proficient in MS Office applications
  • Advanced business writing skills
  • High flexibility, proactive and strong sense of integrity
  • Strong organizational, communication and interpersonal skills
  • Excellent time management skills with a proven ability to meet deadlines.
  • Comfortable working with top management staff

Have we piqued your interest?

Then we would like to meet you. Send us your documents directly online. We look forward to your application!

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